Digital Transformation in Manufacturing with Hridayam Solutions

The Indian manufacturing industry is rapidly embracing Industry 4.0. From automotive plants to electronics, steel, and FMCG manufacturing, digital transformation is essential to stay competitive. At Hridayam Soft Solutions, we offer enterprise-ready platforms that streamline document management, automate processes, and drive efficiency through AI-enabled tools. Our intelligent software suite helps manufacturers meet compliance, boost productivity, and eliminate inefficiencies across operations.

Manufacturing professionals using integrated digital solutions like DMS, onboarding, invoice extraction, and asset tracking

Industry Challenges

Critical challenges faced by the manufacturing industry that can be effectively addressed using
Hridayam's enterprise software solutions:

Document Chaos & Version Control Issues - Managing SOPs, purchase orders, drawings, and audit-related documents across departments and plants is error-prone and non-compliant without a centralized system.

Inefficient Vendor Invoice Processing - Manual validation of GST invoices and data entry into ERP delays accounts payable, increases TAT, and causes errors.

Tracking of Distributed & Mobile Assets - Equipment, tools, and machinery are often misplaced, underutilized, or missing from records during audits

Unstructured Visitor & Contractor Movement - Lack of real-time visibility into plant visitors, temporary workers, or auditors poses safety and security risks.

Onboarding Blue-Collar & Remote Workers Efficiently - Paper-based employee onboarding causes delays, missing documents, and non-standardized processes across plants

Compliance with Safety, ISO, and Industry Regulations - Manufacturers must maintain evidence for audits related to ISO, EHS, and industry-specific regulations

Our Key Solutions for Manufacturing Enterprises

ShareDocs Enterpriser (ECM)

A robust Enterprise Content Management platform for storing, retrieving, and securing production records, SOPs, machine logs, and compliance documents.

Centralized storage of production and quality documents
Quick retrieval with full-text search and metadata
Role-based access and audit trail for ISO compliance
Workflow automation for approvals and CAPA documents
Integration with ERP and SCADA systems
Reduction in paper clutter and misfiled records

Accounts team processing supplier invoices using AI-powered PayXtract dashboard

PayXtract (AI Invoice Processing)

An AI-powered invoice data extraction tool that reduces time spent on invoice entry, validation, and reconciliation in manufacturing accounts departments.

Auto-extracts GST, vendor details, invoice numbers and totals
Reduces manual entry errors and processing time
Integrates with SAP, Oracle, and Tally systems
Detects duplicate or fraudulent invoices
Handles scanned, digital, and multi-format invoices
Speeds up approval cycle with smart routing

Maintenance staff scanning equipment tag using fixed asset management software in a plant

FAMS (Fixed Asset Management Software)

Tracks machinery, tools, and infrastructure assets across multiple locations with QR/barcode tags and audit logs.

Asset tagging with QR/barcodes for physical verification
Automated depreciation calculation
Maintenance scheduling and alerts
Location-wise tracking of high-value equipment
Mobile audits and instant reporting
Reduces ghost assets and improves audit readiness

Visitor checking in at factory gate by scanning QR code through VizTrak system

VizTrak (Visitor Management System)

Tracks machinery, tools, and infrastructure assets across multiple locations with QR/barcode tags and audit logs.

QR-based entry system for vendors, auditors, and guests
Captures photo, ID, and visit purpose
Real-time alert to host and security
Reduces paper logbooks and human error
Supports emergency evacuation tracking
Custom rules for contractor entry and shift visitors

HR team digitally onboarding factory workers using HRDMS on tablet devices

HRDMS (Digital Employee Onboarding)

Streamlines onboarding of contract and permanent staff with digital form submission, ID verification, and task workflows.

Remote onboarding of factory workforce
Centralized document upload and e-signing
Role-based task allocation (HR, IT, Admin)
Tracks onboarding status and delays
Reduces manual paperwork and walk-ins
Ensures compliance with labor and factory laws

Business Benefits

Important business benefits that manufacturing companies can gain by implementing
Hridayam Soft Solutions (HSS) offerings

Faster Decision-Making with Centralized Information - With ShareDocs Enterpriser and PayXtract, critical documents like purchase orders, invoices, audit trails, and quality records are digitized, indexed, and easily retrievable enabling plant heads, finance, and procurement teams to make faster, data driven decisions.

Compliance with Industry Standards and Regulations - Whether it’s ISO certifications, GST compliance, labor law documentation, or internal quality audits HSS solutions help manufacturers maintain auditable records, secure data, and automate compliance workflows.

Streamlined Asset Tracking and Maintenance - FAMS enables accurate tracking of production equipment, tools, and plant infrastructure with QR codes, reducing asset misplacement, enabling preventive maintenance, and improving inventory reconciliation.

Vendor and Contractor Governance - With Viztrak, you can manage third-party access across multiple factory gates and zones, with QR-based entry, photo validation, visit purpose tagging, and real time access logs strengthening security protocols.

Cost Savings through Workflow Automation - Automation of invoice validation (PayXtract), employee onboarding (HRDMS), and document approval (ShareDocs Enterpriser) reduces manual intervention, minimizes errors, and accelerates operations resulting in tangible cost and time savings.

Scalable and Future-Ready Digital Infrastructure - All solutions are modular, API-friendly, and cloud ready ensuring that as the business expands (new plants, new SKUs, more employees), the technology scales with ease without disrupting operations.

Frequently Asked Questions

How can ShareDocs Enterpriser improve document control in a manufacturing setup?

ShareDocs Enterpriser centralizes technical manuals, quality checklists, vendor contracts, and compliance documents in a secure, version-controlled repository. With access control, audit trails, and automated approval workflows, manufacturers can ensure document accuracy, traceability, and ISO/EHS compliance.

What invoice challenges does PayXtract solve for manufacturing companies?

PayXtract automates data extraction from GST-compliant invoices received from suppliers and vendors. It eliminates manual data entry, ensures faster processing, and directly integrates with ERP systems, helping accounts payable teams reduce turnaround time and minimize errors.

How does your FAMS solution support fixed asset audits in plants and warehouses?

Our Fixed Asset Management Solution (FAMS) uses QR-code tagging to uniquely identify every asset—from machines to tools. It allows maintenance teams to schedule audits, track depreciation, monitor asset movement across plants, and prevent ghost assets or data discrepancies.

Can Viztrak manage contractor and vendor entry in manufacturing plants?

Yes. Viztrak is designed for high-security environments like manufacturing units. It allows digital check-ins via QR codes, captures visitor details with photo ID, and maintains access logs. It’s especially useful for managing temporary labor, vendor inspections, and third-party audits.

How does HRDMS help with blue-collar employee onboarding across factory locations?

HRDMS digitizes and standardizes the onboarding of new employees across factory floors and corporate offices. It allows document uploads, e-signatures, approval workflows, and integration with payroll/HRMS systems—reducing paperwork and ensuring compliance with labor norms.

Are your solutions compatible with SAP, Oracle, or other ERPs?

Yes. All our platforms including ShareDocs Enterpriser and PayXtract offer API-first architecture and are built to integrate with popular ERP systems such as SAP, Oracle, Microsoft Dynamics, and Tally for seamless data flow and workflow automation.

Digitize SOPs, streamline audits, and manage assets with QR code precision

Your factory deserves intelligent automation.

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Hridayamsoft Solution

Email: info@hridayamsoft.com
Phone: +91-915201 7447/48/49/50
Address:
501, Thakkar Heights,
Village Road, Opposite CEAT Tyres,
Nahur West, Mumbai – 400078, India