Modern Digital Visitor Management for Secure Workplaces

Take control of your front desk operations with Viztrak — a cloud-native visitor management system designed to enhance security, compliance, efficiency, and brand presence.

Visitor scanning QR code at reception using VizTrak visitor tracking system

What is a Digital Visitor Management System?

A Visitor Management System (VMS) is a complete replacement for pen-and-paper logs.
It empowers organizations to:

Pre-register guests

Automate secure check-ins (via kiosk or mobile)

Digitally collect NDAs & forms

Issue visitor badges

Notify hosts instantly

Monitor occupancy and maintain audit logs

Core Features & Capabilities

Pre‑Registration & Appointment Booking

Send secure invites with visitor info, host details, directions, and compliance forms ahead of time. Cuts lobby wait time and improves experience.

Customizable Check-In Workflows

Tailor sign-in workflows—collect specific data, require photo capture or NDA signatures for interviews, deliveries, or contractors.

Digital Form & NDA Signing

Collect legally binding digital consents and NDAs during check-in to support liability mitigation.

Secure Visitor Badge Printing

Instantly generate branded visitor badges complete with photo, name, and access instructions—integrates with access control systems.

Host & Security Notifications

Automate SMS/email/push alerts when guests arrive or leave, and flag notifications to security teams when needed.

Watchlist Screening & ID Scanning

Check visitors against blocklists or custom watchlists; scan driver’s licenses or IDs to enforce security protocols.

Real-Time Occupancy & Reporting

Dashboard views for current visitor counts, duration tracking, and occupancy limits—ideal for workplace compliance.

Multi‑Location & Brand Experience

Deploy across geographies with centralized visitor policies, custom branding, and multilingual interface.

Integrations & API Connections

Sync with Outlook/Google Calendars, access control, HRMS, and services like DocuSign, MS Teams, Slack.

Secure Cloud Architecture

Secure, encrypted data storage with audit logs, GDPR/CCPA compliance, and customizable data retention policies.

Business Benefits

Streamlined Visitor Experience: 50–70% faster check-ins; reduced lobby congestion.

Enhanced Site Security: Watchlist screening, visitor ID scans, accurate visitor logs.

Regulatory Compliance: Digital NDAs, exportable logs, GDPR-ready data management.

Operational Efficiency: Unburden reception and security staff from manual processes.

Stronger Brand Impression: Branded kiosks, badges, emails—the experience you control.

Data Insights & Planning: Real-time analytics for capacity planning, security audits, and optimization.

Ideal Use Cases & Industries

Corporate Offices & Co-Working Spaces

Guest access, hybrid workforce check-ins.

Government & High-Security Buildings

Watchlist screening, emergency response.

Manufacturing & Logistics

Delivery management and access control.

Healthcare & Pharma

Patient, vendor, and compliance-sensitive guest management.

Education & Event Venues

Scheduled check-ins, capacity limits, badge printing.

Ready to Upgrade Your Front Desk?

Switch to Viztrak — the smarter, faster, and more secure way to manage visitors.

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Hridayamsoft Solution

Email: info@hridayamsoft.com
Phone: +91-915201 7447/48/49/50
Address:
501, Thakkar Heights,
Village Road, Opposite CEAT Tyres,
Nahur West, Mumbai – 400078, India